Privacy Policy

of the Engel & Völkers Holding GmbH for the application process

This data protection notice is valid from February 26, 2024.

I. Responsible entity (“Controller”) and your rights as the data subject

1. Responsible entity

Engel & Völkers Holding GmbH (hereinafter also “Engel & Völkers" or "we" or "us") is responsible for the data processing governed by this Privacy Policy. Our contact details are:

Engel & Völkers Holding GmbH
Vancouverstraße 2a
D-20457 Hamburg
Germany
E-Mail: contact@engelvoelkers.com

Unless otherwise stated, our licence partners are legally and commercially independent companies and are not part of the Engel & Völkers group of companies. When we refer to the "Engel & Völkers Group" in this Privacy Policy, we refer to the companies belonging to the Engel & Völkers group of companies pursuant to §§ 15 et seq. of the German Stock Corporation Act (AktG) (hereinafter referred to as the "Engel & Völkers Companies") as well asthe (master) licence partners which are by contract directly or indirectly linked to this group of companies. When we refer to "Engel & Völkers", we refer to the company listed in section I 1 of this Privacy Policy.

2. Data protection officer

If you have any questions about this Privacy Policy and data protection in general within the Engel & Völkers group of companies, please contact Engel & Völkers’ external data protection officer:

Dr Stefanie Wegener
Mittelweg 10
20148 Hamburg, Germany
swegener@wegener-ra.de

3. Your rights as a data subject

You have the following data subject rights:

You have the right to information about the processing of your personal data (for example, the origin of this data, the purpose of processing, and the modalities of data processing). Furthermore, under certain conditions, you are entitled to object to the future processing of your data, as well as the right to restrict the use or the deletion of said data. Finally, you may at any time stop the sending of advertising material or the execution of market research or commercial communications.

In summary, you have a right to:

• Information,

• Correction,

• Deletion (or request to be forgotten),

• Restriction of processing,

• Data portability,

• Object to the processing of your personal data,

• Complaint to supervisory authorities.

In addition, you have the right, at any time, to object to the processing of your personal data for direct marketing purposes. If you object to the processing for direct marketing purposes, we will no longer process your personal data for these purposes.

According to Art. 7 III of the EU General Data Protection Regulation (hereinafter "GDPR"), you may at any time revoke your initial consent towards us. Once the consent is revoked we will no longer continue to process the data.

Please note that your right to the deletion of your data is subject to certain restrictions. For example, we do not have to or are not allowed to delete data that we are required to retain due to legal retention periods. Data that we need to assert, exercise or defend due to legal claims are also excluded from your right of deletion.

If you have a complaint about the way we process your data, you have the recourse to a supervisory authority, in particular in the member state of your residence, workplace or the place of the alleged breach.

We reserve the right to disclose information about you if we are required to do so by law enforcement bodies or other lawful authorities. Legal basis: Art. 6 I sentence 1 lit. c GDPR (legal obligation).

II. You apply on your own initiative or in response to a job advertisement

1. Which of your data do we process?

Ifyou apply via our website or via a job advert with us or a job advert published by us from other companies in the Engel & Völkers Group, we will process your name as well as your address, telecommunications and application data. The provision of your address and telecommunications data (email address), which are mandatory, is necessary in order to contact you about your application and to be able to allocate the application.

2. Purpose of the processing and legal basis

We process your personal data for the following purposes:

● Examination of the application for an employment relationship within our company or a company of the Engel & Völkers Group  (legal basis is Art. 6 I lit. b GDPR, if necessary in conjunction with Section 26 BDSG (for the area of ​​application of the Federal Republic of Germany)).

● Defence against any legal claims asserted against us from the application process, if this is necessary (the legal basis for this is our legitimate interest in meeting our obligation to provide evidence in proceedings under the General Equal Treatment Act (AGG); Art. 6 I lit. f GDPR).

● Furthermore, we process your personal data based on previously given consent in order to inform you about potential job offers (legal basis is Art. 6 I lit. a GDPR).

If we support the application process for another company in the Engel & Völkers Group, we are not the only data controller. Please refer to the relevant job advert to find out which company is looking for employees. This company is also responsible for data processing.

If the legal basis is your consent, you are entitled to revoke your consent at any time without affecting the lawfulness of the processing carried out based on the consent until revocation. If the legal basis is the legitimate interest, you are also generally entitled to object to the processing of personal data relating to you at any time for reasons arising from your particular situation. In this respect, Art. 21 GDPR applies.

We need your personal data to fulfil the processing purposes listed above. You are free to not disclose any personal data to us. In this case, you will be unable to participate in the application process for job vacancies.

3. Disclosure of your data

We will only disclose your personal data to third parties if this is necessary for the fulfilment of the contract, if we or the third party have a legitimate interest in the disclosure, if there is a legal obligation or if you have given your consent. If data is transferred to third parties based on legitimate interest, this will be explained in this Privacy Policy.

If you use our global online job portal, through which we also search for employees for other companies of the Engel & Völkers Group, we will forward your application documents to the company specified in the job advertisement and accompany you and the Engel & Völkers Group company in the job advertisement process.  You can find out how the respective Engel & Völkers Group company processes your data in the data protection information of the respective company. This will also be made available to you during the application process. 

4. Transfer of data to non-EEA countries

In addition to the above paragraph "Disclosure of your personal data", the following applies:

Recipients of personal data may be located outside the EEA/UK. Where personal data is transferred to locations outside the EEA/UK, we will ensure, as required by law, that your data protection rights are adequately protected, either because the European Commission has decided that the country to which personal data is transferred ensures an adequate level of protection (Art. 45 GDPR) or the transfer is subject to adequate safeguards (e.g. standard contractual clauses) as agreed by the European Union and the recipient of the data (Art. 46 GDPR) unless the GDPR provides for an exception (Art. 49 GDPR). Furthermore, where necessary, we intend to agree to additional measures with recipients to ensure an adequate level of data protection. Copies of the adequate safeguards (where we rely on them) and a list of recipients outside the EEA/UK are available on request. Please note that these copies may be redacted to the necessary extent to protect trade secrets or other confidential information.

III. Storage and deletion of your data

Engel & Völkers will retain your personal data for the time necessary to achieve the purposes for which data is collected, including any retention period required by the applicable law (e.g. retention of accounting records). 

In the context of application procedures that end without employment, your data is regularly stored for six months for documentation purposes and then deleted or destroyed, as are the documents sent to us. With your consent to the processing of the data for future application procedures, we will also store it for a correspondingly longer period.